REPORTS TO (TITLE): Procurement Manager
DEPARTMENT/LOCATION: Purchasing
MAIN PURPOSE OF THE JOB
This position is responsible for providing administrative support to the purchasing team.
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PRINCIPAL ACCOUNTABILITIES
- Daily review & actioning of Purchasing direct email account
- Daily review of purchase requests and where appropriate processing of the orders with existing and established supplier base
- Tracking / review of order acknowledgements and expediting orders to ensure timely delivery
- Upkeep of hired equipment register and checking accuracy with site personnel – off-hiring and arranging uplift of goods as required
- Assist in monitoring stock levels and identifying requirements
- Investigating invoice queries for assignment to relevant person. Regular review of query reports with follow up actions recorded
- Maintain accurate data on RAPS (Robson Automated Purchasing System), ensuring supplier records are kept up to date including contact details, insurances, ISO certification etc.
- Liaise with Goods-In / Stores staff to ensure delivery notes are correctly matched, receipted and passed to finance.
- Record and track purchasing department credit card spend / monthly reconciliation of statement.
CONTEXT
The role works closely with finance, commercial, engineering and site teams.
SKILLS, EDUCATION & EXPERIENCE
- Have existing administrative experience preferably within a purchasing role/function
- Have good organisational skills, with a strong attention to detail and the ability to work under pressure, prioritise and multitask
- Be extremely competent with IT, a good working knowledge of Microsoft Excel, Outlook and Word
- Good mathematical skills with ability to manipulate spreadsheet data
- Be self-motivated, able to meet deadlines and work unsupervised
- Be a confident communicator able to develop a productive relationship with suppliers and colleagues
BENEFITS
- Competitive salary dependant on experience
- 33 days annual holiday entitlement inclusive of 8 bank holidays
- Company pension scheme
- Full sick pay up to a maximum of 12 weeks
- Pension Salary Sacrifice
- Westfield Health
- Life Insurance
- Cycle to Work Scheme
- Training and Development Budget
- Onsite parking
Job Types: Full-time, Permanent
Salary: Up to £23,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
Application question(s):
- Ask applicants to write a cover letter to go alongside CV
Experience:
- Administration: 3 years (preferred)
Work Location: In person
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